Updated: 9 Mar 2019
The RGA is committed to protecting any personal data you share with us. We aim to be clear about how and why we process your personal data.
1. Who we are
“RGA” refers to the Reading Guild of Artists CIO, Reg. Charity No. 1182221
Throughout this notice, “we” and “us” refer to the RGA, which is run by its Executive Council.
The RGA does not have a postal address.
Our email address is firstname.lastname@example.org
2. The type of personal data we collect
The type of information we may collect and hold about you:
your full name
type of membership
records of your correspondence with us
donation and gift aid details
details of what RGA activities you are interested in
3. How we collect personal data
We may collect information about you when you give it to us directly:
to receive information from us
to become a member and renewing membership
to take part in an activity such as an exhibition, workshop or other event
when you volunteer with us
when you donate to us
when you respond to a survey
We may collect other personal data from your use of the websites, such as your IP address and access times. See also the cookie notices on our websites.
We may link our websites directly to other sites. This Privacy Notice does not cover external websites and we are not responsible for the privacy practices or content of those sites. We encourage you to read the privacy notices of any external websites you visit.
4. Why we process your personal data
We may use your personal data to:
provide you with information about RGA exhibitions, events and activities
provide you with other information which we feel may interest you
analyse and understand how people use our websites so we can improve your experience
keep a record of our relationship with you
personalise our communications with you
notify you about changes to our services
administer and process payments you make to us and charitable donations
comply with applicable laws and regulations and requests from statutory agencies
5. The lawful bases we rely on to use your personal data
The legal bases that we rely on for processing your personal data are:
You have provided your consent to us using your personal data for a specific purpose:
We will ask for your consent to use your personal data, for example, to send you emails about workshops. You always have the right to withdraw your consent at any time.
It is necessary in connection with the performance of a contract with you:
It is necessary to process your personal data so that we can, for example, handle your membership subscriptions, and exhibition submissions.
It is necessary for compliance with a legal obligation to which we are subject:
This would include where we have to retain certain records.
We may contact you by post and telephone, and, where you have provided consent, by e-mail, to let you know about our events and activities (and we may also mention those of third parties, particularly where they are collaborating with us or sponsoring our events) that might be of particular interest to you, or about the work of RGA more generally.
You can opt-out from receiving our marketing communications, or update your contact preferences at any time by contacting us (see Contact below).
7. Data sharing
We do not sell your information under any circumstances.
Where we work with other organisations, service providers, or other third parties who help us with our activities we may share information with them for these purposes.
We may need to disclose your personal data upon request to regulatory and government bodies as well as law enforcement agencies.
8. Data retention
We keep personal data for as long as there is a need to keep it in connection with the purposes for which it was collected. In some cases, we are also obliged to retain your personal data to comply with legal or statutory obligations, such as keeping records of financial matters.
9. Your rights
You have the following legal rights to control your personal data:
Right of access
You have a right to ask for a copy of the personal data we hold about you. If you want to access your personal data, please send a description of the personal data you want to see and proof of your identity.
Right to rectification
We also want to make sure that your personal data is accurate and up to date. Please let us know if your details change. You may also ask us to correct or remove personal data which is inaccurate.
Right to erasure
You have the right to request that your personal data is erased from our records in certain circumstances.
Right to restrict processing
In certain circumstances as outlined in the ICO guidance, you have a right to require us to stop processing your personal data in a particular way.
Please let us know if you have any queries or concerns about the way that your personal data is being processed by contacting us (see Contact below).
You are also entitled to make a complaint to the Information Commissioner’s Office (for further information see ico.org.uk)
For all enquiries relating to this Privacy Notice, please contact the RGA's Data Protection Committee at email@example.com
12. Changes to this Privacy Notice
We may update this notice from time to time so please check it regularly.
For information about the Data Protection Act 2018 (DPA 2018) and the General Data Protection Regulation (GDPR), please visit ico.org.uk